Hệ thống quản lý hồ sơ xây dựng

Quản lý hồ sơ xây dựng, thật đơn giản

Autodocs quản lý mọi hồ sơ xây dựng từ ngày đầu đến khi bàn giao: RFA, RFI, chỉ thị công trường, lệnh thay đổi (VO), bản vẽ và báo cáo hằng ngày. Mỗi hồ sơ đều được đánh số, chuyển đúng người và có chữ ký.

Yêu cầu demoKhám phá hệ thống
Số hiệu hồ sơTự động cấp
RFAType
·
PRJ02Project
·
CONFrom
·
CSCTo
·
FACSubject
·
0421Running
·
R01Rev
Đang xét duyệtRev 01
CONCSC
Mã số cấu hình được và cố định sau khi cấp — không đánh lại, không ghi đè. Trên màn hình, trên giấy và trong nhật ký kiểm tra đều giống nhau.
OBS ROUTED
CON → CSC
Traffic Map — every document on its routeFrom a real project
Autodocs Traffic Map — documents moving through Create, Review, Other Parties Review and Published, with live counts at every station
OWASP audit closedRestore drill: 1.8M rows in 11 minRTO 4 hr · point-in-time 7 daysYour data never trains AI modelsĐọc 21 câu trả lời →
Ngày thường

Bớt thời gian chạy theo hồ sơ

Cùng dự án, cùng đội ngũ. Một ngày làm việc khác hẳn.

Cách quen thuộc
Cách đơn giản hơn
The site group chat asks for the latest drawing. Three versions get attached.
Nobody asks. The approved revision is the only one in the system.
Hours preparing binders for the weekly meeting.
Open the dashboard. The summary is ready.
A VO surfaces in a meeting. No one can say who ordered or signed it.
Every VO references its site instruction, with signatures and values.
Dozens of binders searched page-by-page for evidence.
Print the report. The full signature chain is in it.
Trực tiếp từ cơ sở dữ liệu

Dự án thật, đếm ngay lúc này.

Những con số này đọc thẳng từ cơ sở dữ liệu vận hành của Autodocs, cập nhật liên tục. Chỉ hiển thị số lượng — chi tiết dự án luôn được bảo mật.

0
Hồ sơ đã phát hành
0
Công ty tham gia
0
Câu hỏi đã trả lời (RFI)
Documents on the platform — cumulative by monthSep 2026 · 10,336
+528docs/month
average, last 3 full months
▲ 2.2× vs last year
Theo loại hồ sơ
RFA4,636Approval requestsRI1,974Inspection requestsDR1,376Daily reportsRW1,137Work requestsRFI787Information requestsEI150Engineer's instructionsSI135Site instructionsVO103Variation ordersPMI35PM instructionsCONTRACT2ContractsSAFETY1Safety
Vì sao Autodocs

Từ ngày đầu đến bàn giao

5 điều Autodocs làm được mà ổ đĩa chia sẻ thì không.

Keep every document in order.
Every record is structured, numbered and searchable, from day one to handover.
See budget and contracts.
Contract and VO values sit beside the documents and update as work is approved.
Coordinate without chasing.
Requests route to the right person automatically.
Keep every party aligned.
Employer, Engineer and Contractor see the same live record.
Lose nothing. Miss nothing.
Due dates, overdue flags, and a history nobody can rewrite.
Ba bên FIDIC

Ba bên. Một nguồn sự thật

Ba bên FIDIC — Chủ đầu tư, Tư vấn (Engineer) và Nhà thầu — cùng làm việc trên một bộ hồ sơ trực tiếp. Mỗi bên thấy đúng phần việc của mình.

OWNEmployer (Owner)
See the whole project without waiting for reports.
  • Approvals arrive in order, ready to sign.
  • Real-time view of progress, budget and overdue items.
  • PM Instructions carry contract weight and a full trail.
ENGEngineer (Consultant / CM)
Run every review from one queue.
  • Every document line flows through you, in a clear review queue.
  • Technical answers and design reviews are recorded, signed and citable.
  • VO price evaluation is a formal signed step in the workflow.
CONContractor
Submit from site. Track every request.
  • Create RFA, RFI, work requests and daily reports from site.
  • Know the status of every request.
  • Finish a drawing and submit it for approval in the same system.
Mọi hồ sơ đều đi qua Tư vấn (CM). Không gì lọt qua.
Phân hệ hồ sơ

12 loại hồ sơ. Một hệ thống kiểm soát

Mỗi loại có biểu mẫu, cách đánh số và luồng phê duyệt riêng. Chọn để xem.

RFARequest for Approval
RFA·PRJ02·0421
In review
Phân hệ
Curtain wall mock-up sample
Chuyển đến · OBS
CONCSC
Feature cinema

Watch it work, not a slideshow

Demo clips cut straight from the product, pulled live from the changelog — the day a feature ships with a clip, it shows up here.

การลงนามเอกสารดิจิทัลบนไฟล์ PDF2.0.2-ADD-01 ↗
ผู้ตรวจสอบสามารถบันทึกหมายเหตุและทำเครื่องหมายบนไฟล์เอกสารที่ผู้รับเหมาจัดส่ง ลงลายมือชื่อของตน และจัดเก็บเป็นเอกสารฉบับลงนามเพื่อส่งต่อไปยังขั้นตอนถัดไป เอกสารที่ลงนามแล้วจะมีตราประทับดิจิทัลและรหัส QR สำหรับตรวจสอบความถูกต้องและยืนยันว่าเอกสารมิได้ถูกแก้ไขภายหลัง ทั้งนี้ระบบรองรับการจัดเก็บลายมือชื่อได้หลายรูปแบบและเลือกใช้ได้ในขณะลงนาม
Quy trình

Quy trình linh hoạt, theo cách dự án thật vận hành

Mỗi loại hồ sơ có lộ trình riêng, và mọi lộ trình đều tuỳ chỉnh được theo cách dự án của bạn thực sự làm việc — từng bước, các bên và SLA.

Workflow builder — an RFA template as configuredFrom a real project
The Autodocs workflow builder — an RFA template running Create, review stages with signing and due dates, fan-out to other parties, revise loops and Published
Mỗi bước có SLA tính theo ngày — ví dụ CM duyệt trong 3 ngày, các bên khác trả lời trong 5 ngày — kèm cờ quá hạn và cảnh báo khi gần đến hạn.
Hợp đồng & chi phí

Theo dõi mọi hợp đồng và từng đồng

Hợp đồng và lệnh thay đổi nằm ngay cạnh hồ sơ đã tạo ra chúng, giá trị tự cập nhật khi công việc được duyệt.

Dòng hợp đồng & tiền
Illustrative values — real contract figures stay private to the project.
Lệnh thay đổi (VO) — tổng trực tiếpChưa gồm VAT
Tổng phát sinh tăng
139,000.00
Tổng cắt giảm
0.00
VO·PRJ02·0001
Increase glass panel thickness
+75,000.00
VO·PRJ02·0006
Upgrade to HVAC system
+64,000.00
Tổng cộng+139,000.00 THB
Tax & currency built in
Project tax rate and currency are set once — every contract and VO computes consistently.
SI → VO, linked
A variation order references the site instruction that caused it — the money trail starts at the source.
Values hidden by role
Parties not involved in a VO cannot see its monetary value — commercial detail stays contained.
Autodocs Intelligent

Để hệ thống nhắc việc thay bạn

AI đọc sổ hồ sơ và cảnh báo những gì đe doạ ngày bàn giao. Thông báo đến đội ngũ qua LINE và email.

AI tóm tắt rủi ro
SI·0017 — schedule-critical: delay impacts the handover date.
SI·0010 — fire-safety inspection: delay affects visitor safety.
VO·0024 — high-cost change on a critical system; review first.
LKết nối LINE
What’s overdue?
6 RFIs pending. Longest: “Floor load capacity” — 118 days (due 25 Nov).
Which ones relate to glass work?
2 items: glass panel dimensions (due 9 Dec) and revised panel design.
Bản tin email
HELLO,
URGENT DOCUMENTS ARE WAITING
SI·0022
Structural material change
01 Apr
VO·0008
Scope adjustment — west wing
01 Jan
RFA·0007
Protective coating material
09 Dec
Mặc định tắt, bật theo từng dự án. Hợp đồng, giá và dữ liệu người dùng được loại bỏ trước khi gửi đi phân tích.
Tin cậy & kiểm soát

Chịu trách nhiệm ở mọi bước

Hồ sơ xây dựng là tài liệu pháp lý. Mỗi bước đều có chữ ký, nhật ký và phân quyền.

FIDIC applied
Instruction and variation workflows follow FIDIC contract practice — SI, EI and VO carry the authority the contract defines.
Digital signature
Every review step is signed on screen with name and timestamp — approvals carry real accountability and resist forgery.
Three-level permissions
Confidential, role-based and assigned documents — contracts stay private to their parties; VO values hide from outsiders.
ISO 19650-aligned drawings
Structured drawing numbers, floor-by-floor location dashboards, and revision-controlled sets from tender to as-built.
Full audit trail
Every action, party and timestamp is logged. Printable reports carry the whole signature chain — defensible to handover.
Bảo mật

Câu trả lời mà bộ phận CNTT có thể kiểm chứng

Doanh nghiệp lớn gửi bảng đánh giá bảo mật trước khi gửi hợp đồng. Của chúng tôi đã được trả lời đầy đủ từng mục, dựa trên hệ thống thực tế đang vận hành.

21
assessment items answered
1,808,737
rows restored in a drill
11 min
to restore the database
4 hr
recovery time objective
OWASP audit closed
A full internal audit against OWASP Top 10:2021, API Security Top 10:2023 and ASVS 5.0 Level 2 — every finding documented, every fix carrying a regression test. External penetration testing can be arranged on request.
A restore that was actually run
On 27 August 2026 a copy held outside the database provider was restored into an empty database in another region: 183 tables and 1,808,737 rows came back with no missing rows and no foreign-key violations, in 11 minutes. The drill repeats at least once a year.
Recovery you can plan around
Point-in-time restore to any moment within 7 days, daily snapshots kept 30 days, and a 4-hour recovery time objective for the service as a whole. Hosting, database and file storage each run on an independent provider, so no single one can take the service down.
Access proven at every request
Role-based permissions from an administrator-editable matrix, enforced on the server rather than hidden in the interface, with an email one-time-password step-up at sign-in.
Logged, including the refusals
Authentication events, workflow transitions, outbound email, defect history and authorization denials are each recorded — a denied attempt leaves a trace, not silence. Authentication events are kept for a year.
Six sub-processors, each under agreement
Every provider that touches your data is named with its purpose, covered by a data processing agreement, risk-assessed before engagement and reviewed annually — and we give 30 days written notice before any of them changes.
Tài liệu công bố · rà soát lần cuối 27/08/2026
Autodocs đứng ở đâu

Mỗi công cụ có chỗ của nó. Chúng tôi lấp phần còn thiếu

Ổ đĩa giữ tệp luân chuyển, chat giữ mọi người trò chuyện. Autodocs bổ sung phần mà hồ sơ xây dựng vẫn cần.

Trong sản phẩm

Một bảng điều khiển cho cả dự án

Sổ hồ sơ nơi mỗi dòng mang số hiệu, bên liên quan và giai đoạn.

RFA/Receive
5
PT
DAILY REPORT
RFA12
Document
Receive4
Sent
REQUEST INFO
SITE INSTRUCTION
RFA · Receive
4 awaiting your review · Project PRJ02 — Phase 2
+ New RFA
No.SubjectPartyStage
RFA·PRJ02·0421Curtain wall mock-up sampleCON → CSCIn review
RFA·PRJ02·0418Waterproofing method statementCON → CSCApproved
RFA·PRJ02·0415Rebar coupler submittalCON → CSCChange req.
RFA·PRJ02·0410Facade anchor detailCON → CSCPublished
RFA·PRJ02·0405Lift shaft layoutCON → CSCFinal review
Trực tiếp từ nhật ký phát hành

Tốt lên từng tuần.

Autodocs đang được phát triển liên tục. Danh sách này đọc trực tiếp từ ghi chú phát hành — có gì mới là hiện ngay tại đây.

v2.0.5Bản phát hành mới nhấtAUTODOCS 2.0.5Trực tiếp28 Aug 2026
  • New
    Document Files: a file store organised by document
    A project file store arranged the way the documents are: type, then document number, then revision — with every file attached to that document gathered in one place, whether it came in with the form, during a review step, in a reply, as the signed PDF, or as a site photograph. Switch between a list and a thumbnail grid; the preview pane on the right holds its space permanently, so the file list is no longer squeezed when a file is selected. Select several files and download them as one ZIP, search across the whole store, filter by company, star the files you return to, and see what you opened recently. PDF files open in the application itself. Files can be shared as a link, either to the people already on the document or publicly, with an expiry date, revocable at any time, and forwarded to LINE in one button. A project administrator can lock a folder for a whole document type or for a single document; a locked document disappears from everything that user can see — counts, search results and starred items included — so nothing hints that a hidden document exists.
    Xem clip
    2.0.5-ADD-01
  • New
    The Drawer: a project-wide file index with ranked search
    One index of every file attached anywhere in the project, with a summary console and a search that ranks results by relevance across file names and file metadata. Results only ever show files the person searching is already entitled to see, under the same document visibility rules as everywhere else.
    One index of every file attached anywhere in the project, with a summary console and a search that ranks results by rele2.0.5-ADD-02
  • New
    Search inside PDF content, not just file names
    Search now reads the text inside PDF files as well, so a document can be found by wording that appears in it even when nobody remembers what the file was called.
    Search now reads the text inside PDF files as well, so a document can be found by wording that appears in it even when n2.0.5-ADD-03
  • New
    A console for every link you have shared
    One page listing the links you have shared — a project administrator sees the whole project's. Each row says which document it opens, who can open it, how long it has left, how many times it has been opened, and who created it. Links can be closed from here, and clicking a row goes to that document's file store.
    Xem clip
    2.0.5-ADD-04
  • New
    Filter the rows you print by the values in a column
    The printed document register can now be narrowed properly: several values in the same column, and filters on sender and recipient, which had none before. Print only the documents from the contractor to the construction manager that are under review or approved and fall due this month. The number of rows printed always matches the number that actually match.
    2.0.5-ADD-05
  • New
    An integration API, opened on request
    An organisation that wants document status inside its own systems can now ask for a connection. It is closed and customer-scoped rather than a public service: it is enabled one project at a time, credentials are issued for that project alone, both are off until asked for, and switching it off withdraws access immediately. The connection is read-only and returns metadata only — document number, status, version, current workflow stage — and can never return document content, attachments, or a link to a file.
    2.0.5-ADD-06
+11 mục nữa trong bản nàyCác bản trướcv2.0.416 cải tiếnv2.0.335 cải tiếnĐọc toàn bộ nhật ký

Xem hệ thống trên chính dự án của bạn

Kể cho chúng tôi về dự án của bạn — chúng tôi sẽ trình bày cách Autodocs xử lý hồ sơ thật.

Chúng tôi phản hồi trong một ngày làm việc.hoặc gọi 02-118-6324 ext. 4